The Legal Bit!
The Booking Fee/Deposit:
The booking fee is due on signing this agreement the booking fee is £200.00, with the balance of the amount agreed due one month before the day of the wedding. The booking fee and balance can be paid either through PayPal or Bank Transfer.
In the event of the Clients cancelling the wedding for whatever reason the booking fee is non-refundable. It will be considered as liquidated damages to the Photographers.
If the clients wishes to change their wedding date, the Photographer will endeavour to assist in this process, if due to other bookings the Photographer can not attend the new date then the booking fee will be considered as liquidated damages to the Photographer.
If the wedding can not go ahead due to a global pandemic and restrictions have been put into place preventing the wedding to take place on the agreed date, then the clients can move their booking fee to another date at no extra charge. If the Photographer is unable to attend the new date. The booking deposit will be refunded.
This agreement contains the entire understanding between the Clients and the Photographer.
Confirmation: A signed “Contract for Wedding Photography Services” and payment of the booking fee are necessary to confirm the stated wedding services from the Photographer.
Pre-Wedding Consultation: Some of this will normally happen at the time of booking. The Clients will outline broadly what is required and the Photographer will advise on planning, logistics and timings where needed. Then closer to the wedding date, another meeting will be arranged to iron out the remaining details. Depending on the location of the wedding venue/couple these meeting may either take place face to face or via a zoom call.
Cooperation: The Clients and the Photographer consent to happily cooperating and communicating with each other to achieve the best possible result within the understanding of this contract. We recommend that the Photographer be provided with a helper (usually the best man) who will point out key individuals to be photographed. The Photographer may also require the assistance of the best man in organizing family groups. The Clients also agree to give the Photographer sufficient warning of key events at the wedding to give the Photographer time to prepare e.g. Bouquet throwing, cutting the cake, speeches etc. Please note that not all guests at weddings like having their photo taken. In such cases the Photographer will use his discretion but cannot be held responsible for a lack of photos of these people.
Our shooting schedule, style of working and experience are designed to achieve a great set of wedding photos for the Clients, accomplished with good humour and enjoyed by all concerned. Both the Clients and the Photographers therefore agree that
punctuality and cheerful cooperation are essential to producing outstanding photographic results. In cases where the wedding does not run on time (for example, extreme lateness by one of the Clients arriving to the church) we cannot guarantee to take our normal set of photos although in such circumstances we will do our absolute best to compensate.
Paparazzi Wedding Guests:
All your guests will have digital cameras/phone cameras and all your guests will want to photograph the Clients. In the spirit of cheerful cooperation the Clients agree to give the Photographers precedence over the guests in order to take the photographs required for the wedding services described above. We cannot be held liable for a lack of wedding photos if guests taking their own photos of the Clients continually interrupt the Photographer's work.
Note the Photographers are sometimes limited by rules imposed by registrars, ministers and venue management as to what can and cannot be done. For example some ministers insist that no flash photography is allowed, and others will insist that the Photographers shoot from a specific location. In such circumstances the Clients agree to accept the technical limitations that may be imposed on the equipment used. We advise the Clients to make themselves aware of the rules of the venue concerned and if necessary negotiate with the personnel concerned.
The copyright of photographs remains with the Photographer. The Photographer grants the Clients permission to make copies of the images under the following conditions. The images taken by the Photographer are for personal use by the Clients and their friends and relatives. Sale, Publication or any Commercial use of the photographs is not allowed without prior written permission from the Photographer.
The Clients grant the Photographer and its legal representatives, heirs and assigns, the irrevocable and unlimited consent to use the photographs of the Clients for editorial, competition, advertising and any other purpose and in any manner, to alter the photographs without restriction; and to copyright the images. The Clients hereby release the Photographer and its legal representatives, heirs and assigns from all liability and claims in connection with the images.
The clients will receive all edited imaged from the day in both colour and black and white. An online gallery will be available for the clients around 6-8 weeks after the wedding date, the client will be able to view and download images from the online gallery.
Full wedding videos will be available 6-8 months after the wedding date.
All videos will be supplied on a USB. Photographs will be supplied on a USB if ordered by the clients. The dispatch of the USB will all depend on the additional items the client has ordered (such as videos and photobooks), however the Photographer will communicate with the client during this process.
The photobooks we produce are designed in house and ordered via an external company. The photobooks will be made in a story book style with a selection of the photos from the day, please note not all the images on the USB will be in the photobook. The design and printing of the photobook will be done after all the wedding photos have been edited.
Limit of Liability:
If a photographer is too ill, becomes injured or other reasons due to COVID restrictions therefore cannot supply the wedding services specified above the Photographer will try to book a replacement wedding photographer. Under normal circumstances if a second photographer is there for the day anyway this photographer will then shoot the day on his/her own. If both photographers are unavailable and a replacement photographer cannot be found then liability is limited to a refund of any payments received. The Photographers have working methods in place to prevent loss or damage to your images. However, there is the unlikely possibility that images may be lost, stolen or destroyed for reasons in or beyond our control. In these circumstances liability is limited to the return of fees paid for the service or part thereof according to the percentage of images supplied.
It is up to the Clients discretion whether to provide a meal for the Photographer or not. We ask that that is communicated beforehand so that prior arrangements can be made where necessary.